Online reports let you share evaluation results with people who need to see the outcome without working inside Knowly. The report opens through a link and shows the results of a single evaluation in a clean, readable format.
Use an online report when a stakeholder needs to review results, but does not need access to edit the learning journey.
When to use an online report
An online report is useful when you want to share results with:
a sponsor or customer
a manager group
a facilitator
another stakeholder who needs the outcome, not the setup
If the person needs raw data for analysis, an export may be a better fit. If they need to work in Knowly, invite them with the right role instead.
Create the report
From the evaluation results, open the Online report panel and choose Generate online report — or Share online report when you're in a learning journey's engagement view. Knowly builds the report from that one evaluation and gives you a link; use Copy report link to grab it.
The report stays live as new responses arrive, so the link always shows the current results. Review it before you send it, and make sure you're not sharing more participant detail than the audience needs.
Control who can open it
Each report has an Access setting you switch between Open and Closed. Leave it Open while stakeholders should be able to read it, and switch to Closed to cut off access — the link stops working until you open it again. If you're sharing for a fixed review window, use Set automatic close date so the report closes itself on a day you choose.
You can also decide how much detail the report shows: there's a control for whether Answers to open-ended questions are visible, so you can share the overall picture while keeping written comments out of a wider report.
Because the report updates itself, you rarely need a fresh one. Create a new report only when the audience, purpose, or result set changes enough that the old link could be misleading.
Share carefully
An online report is easier to forward than an in-app view. Treat the link as something that could reach people outside the original audience.
Before you send it, consider whether the report includes written answers, small-group results, or comments that could identify a participant.