When you duplicate a learning journey using Magic duplication, you pick dates for your sessions (the in-person or virtual meetings in your learning journey) and Knowly generates a schedule for the activities around them — so you don't have to schedule each one by hand.
Available on Enterprise
Magic duplication is part of the Enterprise plan.
If your organization isn't on Enterprise, you'll see an Enterprise badge on the option in the duplication menu. See If a feature is locked for what to check next.
Set the new session dates
The Sessions step is where you tell Knowly when each session will take place in the new learning journey.
For each session, set a date for the new learning journey. If the original had session dates, this step opens with them pre-filled — just adjust them. If it didn't, toggle Set new date now and pick a date. Times are optional.
Setting a date for every session gives the best draft, but as long as at least one session has a date, Knowly will generate a schedule in the next step. If no session has a date, the schedule step opens blank — you'll have to set the date and time for every activity by hand.
"Set new date now" lets you add a date when the original didn't have one
Generate the schedule draft
For cohort learning journeys, the schedule draft is generated automatically once you've set the new session dates.
Knowly takes a moment to put the draft together. It keeps the same cadence as the original — if activities were a week apart, they stay roughly that way.
Knowly generates a schedule draft from your session dates, keeping the original's cadence
Adjust and compare
You can adjust each activity right here in the scheduling step.
change the send date
update the send time
review deadlines for activities that use them
check group meeting deadlines if your learning journey includes group meetings
And you don't have to settle all of these right now. For activities where you're not sure when they should be sent, toggle Schedule now off and the activity will be marked To be scheduled later. Or leave the proposed date in place and change it later when you edit the learning journey.
Adjust send dates, times, and deadlines for each activity — or defer with "Schedule now"
Use Show previous schedule when you want to compare the new draft with the original learning journey. It helps when you want the new copy to follow the same rhythm at new dates.
"Show previous schedule" lets you compare the draft against the original
If the draft can't be generated, you'll see a Something went wrong screen. Click Try again first — a retry is often enough. If it still fails, choose Continue with blank schedule and finish setting up dates later when you edit the learning journey.
Individual learning journeys
Individual learning journeys keep the original schedule, so there's nothing to set up here — each activity is timed relative to the participant's anchor point, just like in the original.
If you want to change anything, edit the learning journey after the duplication is done.
Individual learning journeys keep the original schedule, timed relative to the "Anchor point"
Before you launch
Lastly, keep in mind that the generated schedule is a starting point. Review the dates, times, and deadlines before you invite participants.
If you'd like to walk through the rest of the flow too, see Magic duplication: every step explained.